The following requirements need to be met by all chapters before taking any project to vote in their community service hours. These requirements are formulated to meet the legal requirements that AID needs to maintain and to ensure that the basic information about projects are obtained and maintained.  If you want to make a case for exception from one of the requirements for a project, please contact the Projects dept. of the Executive Board. We hope that this document will help us reduce the review time while maintaining our project quality. Note that meeting the Requirements does not mean it is a good project. Please read Project Review Criteria/Guidelines.

On project details and information

• A detailed Project Proposal that answers all relevant questions of Project Proposal Format.
• A detailed itemized budget for all the expenses that they request support from AID.
• Details on all the personnel who will receive honorarium or salary for implementing the project should be provided.  Details will include their hours of work, the nature of their responsibilities and preferably names.
• The local community should be involved in the activities of the NGO. The current project should benefit local community with their participation. If it is an exceptional case like a research project that does not involve community participation, please justify how it will benefit people.
• The NGO will provide regular feedback satisfying AID Feedback Policy.
• The agency receiving funds should have FCRA clearance to receive foreign funds.

• At least one project site visit prior to its approval. The visit should be at least a day long and should involve talking to the people in the community in addition to the people from the NGO. The visit should be made by an AID volunteer familiar with the discussions at the CSH. (Please see Guide to Visiting AID Projects in India)
• If the project budget is greater than $2000 then the project need to be discussed at-least twice to the chapter's respective Community Service Hours (CSH) or meetings.
• A starting-chapter of AID will review at least its first 2 projects jointly with other experienced chapters.
• The project coordinator of AID should commit to follow-up on the project through its duration, correspond to seek feedback, monitor and build the project up with the help of the NGO.  He / She should also help in coordinating visits to the project.  (This is very important in AID as volunteers' enthusiasm and motivation helps a lot in building up a successful AID project and subsequently develop them into a 'Focus Village'.)
• The CSH should discuss how the project will be evaluated when it is in progress and when it is completed.
• At least 6 voting members should be present when the project is approved at the CSH.
• Projects with budget higher than $5000 per year should be simultaneously reviewed by the Executive Board.
• After the project is approved by a chapter, the details need to be sent on Project News to all chapters and one week time should be given for AID volunteers to raise concerns/objections.
• A detailed Project file satisfying the Filing Requirements is created and filed at the Headquarters.

(This is required, as our auditor will need to check our project files when the audit is done every year)

• A completed and signed 'AID Project Summary Form' from the project.
• A complete Project Proposal along with proposed budget.
• Correspondence with the NGO, records of question and answers
• Report of Visit by AID volunteer, with photographs if available.
• Minutes of the meetings where the project was discussed.
• Statement of Final Budget approved.
• A copy of the Non Governmental Organization (NGO) registration documents and current annual report
• If we are interacting through an intermediary organization, or if another organization is involved in the transfer of funds process, then we need registration and official information of the second organization.

In addition, feedback needs to be filed regularly. Additions like photographs, publications, videos will help.